Faculty Recruiting Procedures

Printer-friendly versionPDF version

Information Needed for Faculty Recruiting Candidates

Download Faculty Recruitment Checklist

Request for Approval to Interview Candidate

  1. Letter to Associate Dean for Academic Affairs requesting permission to bring in candidate for interview.  Items to include in letter are:
    • area for which recruiting — if you have multiple positions for which you are recruiting in your department, indicate clearly for which position each candidate is being considered. We will provide transportation and hotel expenses for three candidates for each position, and the departments are expected to cover expenses for any over three.  With an exception (new in 08-09):  the School will also pay to interview a second woman or underrepresented minority candidate to give a total of four candidates.  Entertainment expenses for all recruits are covered by the department.
    • citizenship and visa status, gender, ethnicity
    • indicate the rank at which the candidate will be hired and if the appointment might be joint with another department
  2. Candidate’s resume
  3. Candidate’s research statement — brief description of research interests, directions, and plans
  4. Candidate’s teaching statement — explain how they will fit into, and possibly expand, your program.  They should comment on their teaching philosophy (i.e., what they want to accomplish through their teaching, how they view and interact with students, how they view their roles as teachers, etc.), their teaching experience to date, their familiarity with technology-enhanced learning tools, and anything else they want to add with regard to teaching.
  5. Reference letters — should be solicited as soon as a candidate is on your short list so we have one or more letters accompanying the request for approval to interview.

To schedule interviews with candidates:

  1. Contact Sonya Shaffer for the Associate Dean’s calendar.  Sonya Shaffer can also view the dean’s calendar so she can work out the best time for both the dean and the associate dean. As an FYI, Amy Reyna is the contact for Dean Woods’ calendar.
  2. For junior level hires, Dean Wood and Associate Dean Speitel will meet together for 30 minutes, if possible.  For senior level hires, they will meet separately for 30 minutes each, generally.
  3. If the candidate is coming in for a tenured position, then the candidate needs to meet with the School’s Promotion and Tenure Committee.  The department is responsible for contacting the Academic Affairs Office to schedule the meeting.  The department is responsible for all other aspects of the meeting (room reservation, food ordering, funding, etc.).  The department is also responsible for getting the information packet to the committee prior to their meeting.  Generally, it helps to schedule the committee as a group, maybe over lunch. 
  4. If the candidate is a female candidate, then the candidate needs to meet with the Engineering Faculty Women’s Organization.  Generally, it helps to schedule the group over lunch.  The department is responsible for contacting the Academic Affairs Office to notify them to send the email to the EFWO and obtain RSVP’s.  The department is responsible for all other aspects of the meeting (room reservation, food ordering, funding, etc.)
  5. If the candidate is an underrepresented minority candidate, then the candidate needs to meet with representatives from the School’s EOE Committee.  The department is responsible for contacting the Academic Affairs Office to notify them to send the email to the EOE Committee and obtain RSVP’s.  The department is responsible for all other aspects of the meeting (room reservation, food ordering, funding, etc.)

Information Packet for Interview (MUST BE RECEIVED at least 3 days prior to interview for Dean and Associate dean):

  1. Cover memo indicating for which position and title candidate is interviewing
  2. Itinerary for candidate
  3. Candidate’s resume
  4. Candidate’s teaching statement and research statement
  5. Reference letters
  6. Any other miscellaneous items such as seminar flyers, copies of articles written, etc.

Files: